Careers That Have Been Helping Families Grow Since 1999

Do you enjoy making dreams come true? If so, you’re just the type of person we are looking for to join our team. Work alongside the best in the fertility field – people who make you want to be better and can also help you get there. We’re looking for passionate, top talent individuals to join our team.

FSAC offers to its full-time employees the following benefits: Medical, Dental & Vision insurance, 15 vacation/PTO days and 7 paid holidays per year, along with 401K/ Profit Sharing. Currently, we have the following openings (click on each title to view job description):

Registered Nurse, IVF Nurse Coordinator
Registered Nurse/3rd Party R.N. Coordinator
Front Office Coordinator/Medical Assistant
Medical Assistant
Medical Insurance/Benefit Auth Representative
Surrogate Coordinator
Embryologist

Registered Nurse, IVF Nurse Coordinator

Location: Thousand Oaks
Job Description:
Seeking a friendly, pleasant, caring individual, who is a fast-learner, and has shown longevity at previous employers. Position requires someone who is able to multi-task, work quickly, problem-solve, have good judgment with day-to-day job functions, has excellent organization skills, and able to handle a high-demand environment. Responsibilities include, but not limited to: Ovulation Induction; IVF coordination; IV; medication instructions; patient care coordination; facilitates procedures and coordinates patient cycles and maintains patient charts; consistently demonstrates professional skills and abilities, utilizing their knowledge base and skills sets to promote the highest quality of patient care; provides direct patient care under the guidelines of the State of California’s Nursing Practice Act. Must be able to work in a team environment, have good written and verbal communication skills. Must be able to work weekends and holidays on a rotating schedule.

Educational Requirements:
– Graduate of an accredited school for R.N.s
– Valid California Registered Nurse License
– CPR/ACLS/BCLS Certification

Qualifications & Experience:
– Minimum of 2 years experience in a clinical setting preferred (willing to train new R.N.s grads)
– Minimum 1 year experience in women’s health
– Knowledge of examination, diagnostic and treatment room procedures
– Skilled in charting and documenting nursing actions
– Knowledge of CDC, OSHA, FDA, and HIPAA compliance
– Computer literate and keyboard skilled, type 55 wpm
– Neat and professional appearance

Registered Nurse/3rd Party R.N. Coordinator

Location: Thousand Oaks
Job Description:
• Assist with the management of egg donors, gestational carriers, embryo donation, known sperm donors and intended parent (client) relationships from inception to completion and ensure that the gamete source(s) are medically and genetically screened according to company and regulatory policies.
• Collaborate with Third-Party Cycle Coordinators for cases where a donor or a surrogate is needed.
• Collaborate and maintain productive partnerships with financial coordinators, attorneys, insurance companies, pharmacies, physicians, staff, and others as necessary to coordinate patient’s complete care and service.
• Initiate intake of new Third-Party matches to streamline the individual’s pre-screening care.
• Counsel patients about all details of Third-Party Cycles and the process.
• Work closely with, and serve as a clinical resource for other coordinators on the Third- Party team, IVF staff, physicians, and nurses.
• Act as liaison between intended parent/client and the Third-Party donor /surrogate.
• Act as the liaison between the agency and Third-Party Nurse Coordinator.
• Continuously keep up to date and informed of FDA regulations and ASRM guidelines related to Third-Party Cycles.
• Work closely with physicians and staff to provide exceptional, compassionate patient care.
• Ability to communicate, problem-solve independently, respond quickly to all key team members is critical, and be able to multi-task.

Educational Requirements:
– Minimum 2 – 5 years of experience in a clinical setting preferred
– Minimum 2 years of experience in women’s health

Qualifications & Experience:
– Knowledge of examination, diagnostic and treatment room procedures
– Skilled in charting and documenting nursing actions
– Knowledge of CDC, OSHA, FDA, and HIPAA compliance
– Computer literate and keyboard skilled, type 55 wpm
– Neat and professional appearance

Front Office Coordinator/Medical Assistant

Location: Thousand Oaks
Job Description:
Seeking a friendly, pleasant, caring individual, who is a fast-learner, and has shown longevity at previous employers. Position requires someone who is able to multi-task, work quickly, problem-solve, have good judgment with day-to-day job functions, has excellent organization skills, and able to handle a high-demand environment. Responsibilities include, but not limited to: patient check-in and check-out functions, scheduling appointments, answering phones and taking accurate messages, filing, preparing charge slips for patient visits, pulling and filing charts, requesting authorizations, faxing and copying, in addition to, assisting medical staff and management as directed. Must be able to work in a team environment, have good written and verbal communication skills. Must be able to work rotating weekends and holidays, as needed.

Educational Requirements:
– Medical Assistant Certification, Preferred
– High School Diploma or higher

Qualifications & Experience
– Minimum of 2 years experience in a medical setting preferred
– Medical Records experience preferred
– Computer literate and keyboard skilled, type 55 wpm
– Excellent and personable phone skills
– Excellent written and verbal communication skills
– Neat and professional appearance

Medical Assistant

Locations: Thousand Oaks, Encino, & Santa Monica
Job Description:
Position requires someone who is a team-player and able to multi-task, work quickly, problem-solve, have good judgment with day-to-day job functions, has excellent organization, computer, and typing skills, and able to handle a high-demand environment. Responsibilities include, but not limited to, performing patient-care functions under the supervision of the physician or registered nurse, and within established scope of practice. Directs patients to proper exam and procedure rooms; prepares and instructs patients for examinations and other procedures; phlebotomy; prepares, maintains and cleans exam, treatment areas, and medical equipment; maintains logs and other records of medical procedures; orders and maintains inventory of supplies; performs clerical and other duties as assigned. Work location will be in our Santa Monica and Encino offices, in addition, to occasional travel to the Thousand Oaks office. Initial training will occur at the Thousand Oaks office for approximately three months.

Educational Requirements:
– Possesses a High School Diploma
– Graduate from an Accredited Medical Assistant Program
– CPR Certification

Qualifications & Experience
– Minimum of 1 year experience in a clinical setting or women’s health preferred
– Requires travel between our Santa Monica and Encino Office locations
– Requires CDC, HIPAA and OSHA compliance, along with state, federal and local laws
– Computer and keyboard skilled, types 45 wpm
– Good written and verbal communication skills, along with neat and professional appearance
– Must be able to work weekends and holidays on a rotating schedule, as needed

Medical Insurance/Benefit Auth Representative

Location: Thousand Oaks
Job Description:
Seeking an experienced Medical Insurance/Benefit Auth Representative for a fast-paced, extremely busy, three-physician infertility and surgical medical office located in Thousand Oaks. Seeking a friendly, pleasant, caring individual, who is a fast-learner, and has shown longevity at previous employers. Position requires someone who is able to multi-task, work quickly, problem-solve, have good judgment with day-to-day job functions, has excellent organization skills, and able to handle a high-demand environment. Responsibilities include, but not limited to: HMO and PPO Insurance Benefit Verifications, HMO and PPO DOS Authorizations, Pre-Certifications for Surgeries, and Prior Authorizations for medical services. Must be able to effectively communication with patients by telephone and/or email, and use an EMR system. Must be able to work in a team environment, and have excellent written and verbal communication skills.

Educational Requirements:
– Certified Medical Biller / Coder, Preferred
– High School Diploma or higher

Qualifications & Experience
– Minimum 2 years experience as a Medical Insurance Representative
– Computer literate and keyboard skilled, type 55 wpm
– Excellent and personable phone skills
– Excellent written and verbal communication skills
– Neat and professional appearance

Surrogate Coordinator

Location: Thousand Oaks
Job Description:
We are seeking a friendly, self-motivated, detailed individual with strong written and verbal communication skills to recruit and manage in-house surrogates. This position requires someone who can multi-task, work quickly, problem-solve, and have good judgment with day-to-day job functions. Excellent organization skills a must.

Primary Responsibilities Include:
– Recruiting of potential surrogates
– Source and attend surrogate related events
– Collect background information and create profiles for both surrogates and intended parents
– Liaison with all parties, including physicians and intended parents
– Guide surrogates through our screening process
– Record and track on-board surrogate payments
– Assist intended parents at the birth of their child
– Knowledge and understanding of HIPPA regulations
– Communicate with the Program Leader as needed
– Travel when necessary

Qualifications & Experience
– Strong written and verbal communication skills
– Ability to work unsupervised in the field
– Complete projects in a timely manner in a high-demand environment
– Have a minimum of one year customer service or administrative experience
– Previous experience in women’s health or medical environment is preferred but not required
– Be fluent in English, second language is preferred but not required
– Have a valid California’s Driver’s License
– Neat and professional appearance

Embryologist

Location: Thousand Oaks
Job Description:
The Embryologist performs routine ART procedures including oocyte retrieval, in-vitro fertilization, standard insemination and ICSI, embryo culture, embryo cryopreservation, embryo thawing, assisted hatching and embryo transfer. The Embryologist upkeeps and updates all quality control, quality assurance, and safety logs, as well as adheres to FSMAC’s protocols and procedures.

Educational Requirements:

• Experience in Reproductive Physiology, specializing in Embryology, Four-Year Degree or Master’s Degree in related field
• Minimum of 3 years IVF experience, including all areas (Basic IVF, Embryo Cryopreservation, and Micromanipulation (ICSI, Assisted Hatching, Embryo Biopsy)
• Willingness to work as part of a team.

Qualifications and Experience:

• Preferred one-three years experience practicing as a Embryologist
• Minimum one year experience in clinical laboratory setting
• Physical ability to satisfactorily perform all direct and indirect patient care functions
• Knowledge of examination, diagnostic and treatment room procedures
• Knowledge of OSHA standards
• Experience with Electronic Medical/Health Record (EMR/EHR)
• Skilled in establishing and maintaining effective working relationships with patients, staff and physicians
• Knowledge of quality control standards

Responsibilities include, but are not limited to, the following:

Primary

• Perform daily embryology and reporting.
• Process semen specimens for artificial insemination, semen analysis and cryopreservation.
• Maintain, organize, copy and file patient results, making sure that all records are complete, including physician signatures, and accurate. Confirm results on the patient ART Summary sheets and mail to patients.
• Perform and maintain quality control records on all materials associated with the IVF lab and process.
• Insure that all laboratory procedures have properly consented prior to performing them.
• Communicate directly with patients regarding daily IVF/ICSI and embryo development outcomes.
• Perform quality assurance and preventative maintenance.

Secondary

• Maintain, clean and disinfect of the IVF Lab and its equipment (especially the incubators).
• Assist Lab staff in miscellaneous Lab Procedures, as needed.
• Supervise medical assistants in procedural activities and in the copying/filing of Cycle Data sheets.
• Inform and work with nurses to coordinate daily procedure scheduling.
• Work with the Lab supervisor to maintain ART records for SART and FSAC monitoring.
• Assist office staff in monitoring laboratory records in patient’s chart.
• Attend clinical staff meeting as scheduled.

Performance Responsibilities:

• Maintain laboratory certifications (CAP, CLIA, CA Tissue Bank).
• Remain current with all ART data for SART and facility’s monitoring.
• Maintain a learning environment that is resourceful to the patients, physicians and staff members.
• Consistently achieve the highest possible pregnancy rates attainable for our patient population.
• Educate and inform our patients about their IVF procedures and cycle outcomes.